Operations Coordinator

About the Colorado Women’s Chamber of Commerce

The Colorado Women’s Chamber of Commerce (CWCC) is one of the largest women’s chambers of commerce in the country with a community of over 435 member businesses and 1,800 individual members representing a wide variety of both for- and non-profit organizations. Our members range from presidents and CEOs to small business owners, from large corporations to small non-profit organizations. More than half of CWCC members are small business owners, and represent the largest segment of our membership.

CWCC was founded in 1988 by a group of nine women to give women a voice in business, support women in business, and provide resources to help them succeed. Women own 10.6 million businesses in the United States and employ 19.1 million workers – that’s one in every seven employees. Women-owned businesses account for $2.5 trillion in sales. Colorado is ranked first in the country for economic success, and second in the country for most entrepreneurial. For more than 33 years, CWCC has been a vital part of the Colorado business community. CWCC focuses on supporting transformation for women and non-binary individuals.

The Colorado Women’s Chamber of Commerce presents and conducts approximately 100 workshops, educational seminars, and events annually attended by more than 3,500 people each year. This variety of programming provides outstanding, high-visibility opportunities for sponsors to participate and support our mission.

About the Role

The Operations Coordinator at the Colorado Women's Chamber of Commerce plays an instrumental role in supporting the daily operational functions of the organization. This individual will work closely with leadership and other team members to ensure the Chamber's administrative, logistical, and infrastructural operations run smoothly and efficiently.

Key Responsibilities

Operational Support

• Coordinate and oversee daily administrative tasks, including office management, procurement of supplies, and handling incoming inquiries.
• Manage the Chamber's databases, ensuring information is accurate, up-to-date, and easily accessible.
• Collaborate with the financial team to assist in budgeting, invoicing, and other fiscal activities.

Facility Management

• Ensure the office environment is well-maintained, safe, and conducive to productivity.
• Liaise with service providers and vendors for maintenance, repairs, and any required improvements.

Technology and Systems

• Oversee the Chamber's IT systems, ensuring software is updated and hardware is in good working condition.
• Assist staff with technological needs, troubleshooting, and provide basic IT support.

Internal Communication

• Assist in the coordination and scheduling of internal meetings, including logistics, catering, and technology setup.
• Facilitate effective communication between departments and with the leadership team.
• Support the Board of Directors as needed

Member and Stakeholder Engagement

• Assist in onboarding new members, providing necessary information and resources.
• Support the program and events teams in the logistics of member events and engagements.

Assistance to the CEO for the following:

• Meeting scheduling and calendar management (as requested)
• Conduct general and clerical office tasks
• Liaise with relevant corporate personnel at all levels

Desired Skills

• 1-3 years of experience in operations, administrative support, or a related role.
• Proficient understanding of office management procedures and systems.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficiency with Microsoft Office Suite, database management, and basic IT troubleshooting.
• Commitment to advancing the mission and vision of the Colorado Women's Chamber of Commerce.

Work Environment

Equipment: telephone, computers, fax machines, copiers, reading reports/graphs

Mental and Emotional Requirements: Manages stress appropriately and works with others

effectively

Remote Officing and Flexibility: available occasionally

Part-time, some nights and weekends

Equal Employment Opportunity

It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information.

Salary Information

Hourly Pay Range (Based on 30 hours worked per week): $17.50 - $25.00 per hour

Send resume and cover letter to [email protected] with the subject line “Operations Coordinator Application”

Applications will be accepted until the position is filled, but priority consideration will be given to those received by 5 p.m. MST on Monday, Mar. 11, 2024. Please contact us with any questions you may have.